How to fill out your payroll report
Where to submit your payroll report
To report payroll online, log in or click "quick file" above.
You can also report by fax at 503.584.9807 or mail:
SAIF
400 High Street SE
Salem, OR 97312
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Overview
At the end of each payroll reporting period, we'll send you a form to report the actual "subject" payroll for covered workers. Whenever possible, we encourage reporting your payroll online.
Not sure what payroll is? Check out the payroll process.
Reporting online
To report payroll online, log in or use the "quick file” option to skip the login process. After filing, you can pay your premium online or get an invoice due on the 25th of the next month.
There’s no need to mail the original if you report online or by fax.
Workers to report
Not all workers are required to be covered by workers' comp insurance. Covered workers, or "subject workers," are those who provide “services for remuneration” and are under your “direction and control”, except those excluded by law.
It’s important to note that “remuneration” doesn’t have to be cash. For example, it may be considered payment to give free movie tickets to a theater usher.
Learn more about whether your workers' comp coverage extends to the contractors you use. You can also find more information on the WCD's website about who to report, including information about independent contractors.
Note: This info helps with payroll reports but isn't legal advice. If unsure, contact your agent, SAIF, or the Oregon Workers' Compensation Division.
Owners and elected coverage
Some company owners, officers, or officials are automatically covered by a policy. Others are only covered when the insurer (such as SAIF) endorses the policy to include the coverage.
For policies in effect on or after January 1, 2025
- Covered members of LLCs: $69,200 (annual flat amount)
- Covered officers of corporations: report actual payroll within an annual minimum of $70,200 and maximum of $275,600
For policies in effect on or after January 1, 2024
- Covered members of LLCs: $67,400 (annual flat amount)
- Covered officers of corporations: report actual payroll within an annual minimum of $67,600 and maximum of $270,400
Learn more about coverage and reporting of owners or officers for these types of businesses:
- Associations, labor unions, and political subdivisions
- Corporations and co-operative corporations (co-ops)
- Farm corporations
- Limited liability companies (LLCs)
- Miscellaneous entities (estates, trusts, conservatorships, receiverships, joint ventures)
- Nonprofit and public corporations
- Partnerships, LLPs, and limited partnerships
- Sole proprietors and personal election
Federal coverage
Special rules may apply to covering business owners. Please contact your agent or SAIF for information about your specific business. Learn more through the U.S. Longshore & Harbor Workers Act.
Wages and pay
Enter the payroll for each class code or enter $0 if there's nothing to report.
Payroll includes more than just base pay. Learn more about what kind of wages and pay to include on your report.
If you have personal election coverage for owners, officers, or officials, you may need to report a minimum payroll amount.
Submitting
To report payroll online, log in or use the "quick file” option to skip the login process.
You can also report by fax at 503.584.9807 or mail:
SAIF
400 High Street SE
Salem, OR 97312
If you report online or fax it to us, you do not need to send the original by mail.
Correct a payroll report
To change a payroll report you've already submitted:
- Write "REVISED" at the top of the sheet
- Cross out the incorrect payroll
- Write the correct numbers next to it
- Sign, date, and email (uwpayroll@saif.com) or fax (877.584.9807) the report to us.
Late reports
Premium audit reporting policies
If your report is not received by the last day of the month, SAIF will project the amount for the reporting period and invoice you on the first of the next month. If we don't receive your report by the due date, your next invoice will have an announcement noting that we projected your premium.
If we receive your report after we project your premium, we will reverse the projected premium and your next invoice will reflect the actual premium amount.
If your account has one or more outstanding payroll reports at the end of the policy term, the renewal policy could be at risk for cancellation.
Installment policies
If an installment policy report is late, SAIF will notify you. If SAIF does not receive the report by the due date, your policy could face cancellation.
Review and print
You can review and print your payroll reports and other policy documents by logging into your account.
- Under quick tools, click "Report payroll."
- Click "Policy Documents" in the left menu bar under Policyholder Portal.
- You will see various policy documents such as payroll reports, invoices, and issuance contracts.
- Click the green document icon to view the selected document.
Other resources
Still can't find what you're looking for? Check out more tips on class codes or learn more about verifiable time records.
Disclaimer: This information is intended to help you fulfill your payroll reporting requirements accurately and easily. While every attempt is made to ensure that this information is accurate, complete, and current, SAIF makes no express or implied representation as to the accuracy, completeness, currency, reliability, or suitability of the information at any given point in time or for any purpose. You should independently confirm current payroll reporting requirements at the primary sources: Oregon Revised Statutes, Oregon Administrative Rules, and the manuals published by the National Council on Compensation Insurance (NCCI).