Evaluating an injury
Evaluating and documenting a workplace injury
As far as the paperwork goes, there's a difference between a job-related injury which is considered an incident and needs only to be analyzed and documented, and an injury (or occupational disease) for which a claim must be filed.
If you do not anticipate that medical treatment will be needed, you should complete an incident report as a company record. This verifies that the worker has met the requirement for promptly notifying you that an accident occurred. Download a copy of the incident report form (S-767) here.
If at a later time your employee wishes to see a doctor, the employee only needs to notify you of the intent to seek treatment. This notification requires you to complete and file the 801 form (, , , ) with SAIF. The date you are informed of your employee's intent to seek medical treatment is considered the date you had knowledge of the claim. When submitting an 801 form, you should also include a copy of the incident report as additional documentation.
If you aren't sure about when to report a claim or how to document an incident, just give us a call at 800.285.8525.
A "compensable" injury or illness is one that arises out of the course and scope of employment that requires the worker to seek medical treatment or results in disability or death. The attending physician must verify that there is objective medical evidence showing that an injury or disease exists.
In Oregon, injured workers are allowed their choice of attending physician. They may select an initial attending physician and change physicians two additional times. Approval from the insurer or the Workers' Compensation Division is required when an injured worker wishes to change physicians more than three times.
Other helpful tips
- If an employee is injured but doesn't need to seek medical care, follow up so you'll know if and when the employee condition changes.
- When an injured employee does need medical care, take the employee to the attending physician yourself or arrange for transportation. Remember to check with the doctor to see if the employee can be released for light-duty work.
- Stay in touch. Simple, genuine gestures of employer concern make the worker feel valued and speed the recovery process.
Other good information you can use: our web site has more about injured worker benefits, supporting your injured worker, and getting them back to work.